[Your Address]

[Name of the person to whom resignation is addressed]

[Their position]

[Organisation name]




Dear Mr/Mrs/Ms/Miss [Surname],


I am writing to inform you that I would like to resign from [insert your post in the

organisation].  Please accept this as my formal letter of resignation and a termination of our

contract.  Although, as per my contractual terms I am required to work [insert notice period

required to work], I would be grateful if this can be reduced to [insert new ‘shorter’ or ‘longer’

notice period].  My reason for requesting is [insert reason for requesting the new notice



I will do my very best to ensure a smooth transition upon my departure and I will make sure

that all the details/information are left available to the person who takes up my position after

my departure.


I would be very grateful if you could acknowledge this letter and approve the new notice

period at the earliest available opportunity. [Optional: if you would like me to attend exit

interview then please let me know so that I can make arrangements].   


I look forward to hearing from you.


Yours sincerely,

[Your signature]

[Your full name]