[Name of the person to whom resignation is addressed]
Dear Mr/Mrs/Ms/Miss [Surname],
I am writing to inform you that I would like to resign from [insert your post in the
organisation]. Please accept this as my formal letter of resignation and a termination of our
contract. Although, as per my contractual terms I am required to work [insert notice period
required to work], I would be grateful if this can be reduced to [insert new ‘shorter’ or ‘longer’
notice period]. My reason for requesting is [insert reason for requesting the new notice
I will do my very best to ensure a smooth transition upon my departure and I will make sure
that all the details/information are left available to the person who takes up my position after
I would be very grateful if you could acknowledge this letter and approve the new notice
period at the earliest available opportunity. [Optional: if you would like me to attend exit
interview then please let me know so that I can make arrangements].
I look forward to hearing from you.
[Your full name]